Starter
For small teams with occasional RFPs.
- Objective RFP review
- Key dates and a compliance matrix
- Risk flags and open questions
- XLSX / DOCX export
Early access — talk to us
Book a live walkthroughFrom arrival to closeout
A messy RFP packet becomes a clear plan and a checked, provable submission.
An RFP is a thick bid packet. ClearRFP organizes and reads the files. It finds the work, assigns owners, helps you decide, then checks the response and keeps the proof.
AI assists. Your team decides, sets prices, releases, and sends.
North Harbor bid
4 files · Addendum 02
- Review the packageFiles checked, pages read, key items flagged.
- Run the bidTasks get owners. The Go/No-Go call stays human.
- Prove the submissionResponse checked, then released with proof.
Package released · Evidence attached · Closeout ready
One bid, start to finish
From packet to checked submission
A make-believe RFP with four files: owned work, a controlled decision, Final QC, and proof of submission.
Understand
Every file arrives and gets checked
Four files land, including Addendum 02. Each one gets checked as part of the current package.
One current package
PACKAGE
Stage 1 of 7
4 files · Addendum 02 latest
RFP_Main.pdf — Checked
Pricing_Schedule.xlsx — Checked
Required_Forms.docx — Checked
Addendum_02.pdf — Checked
OutcomeOne current package
Checks pass, pages become readable
Checks pass: 126 pages readable, 12 sections mapped, source locations kept.
Ready for review
FILE CHECKS & READING
Stage 2 of 7
File checks complete
126 pages readable
12 sections mapped
Source locations retained
OutcomeReady for review
What can change the bid
Deadline, top risks, and open questions get flagged with evidence — what can change the bid.
Evidence attached
IMPORTANT ITEMS
Stage 3 of 7
What needs attention
Deadline · Sep 18 · 2:00 PM
Risk · Liquidated damages
Question · Does Addendum 02 replace the original equipment schedule?
OutcomeEvidence attached
Decide
Every task gets an owner
34 of 41 requirements get owners and due dates, so the next actions are clear.
Next actions are clear
OWNED WORK
Stage 4 of 7
34 of 41 requirements assigned
Bid Lead · 3 tasks
Operations · 2 tasks
Legal · 1 review
Addendum 02 · 2 tasks affected
OutcomeNext actions are clear
A controlled Go/No-Go decision
Conditions are checked — fit, legal, pricing — and people approve the call: Conditional Go.
People approve the call
DECISION
Stage 5 of 7
Go if conditions are cleared
Company fit reviewed
Legal review required
Pricing revision 3 · locked
Decision label · Conditional Go
OutcomePeople approve the call
Submit
Assemble the response, then check it
The response comes together: sections included, pricing approved, Final QC complete.
Ready for release
RESPONSE
Stage 6 of 7
Response check · 1 finding
Required sections included
Pricing approved
Equipment lead-time evidence resolved
Final QC complete
OutcomeReady for release
Proof the bid was submitted
Released at 1:42 PM on Sep 18, with a receipt attached and the decision package exported.
History kept with the bid
SUBMISSION PROOF
Stage 7 of 7
Released · Sep 18 · 1:42 PM
Submission recorded
Confirmation receipt attached
Decision package exported
Outcome ready for closeout
OutcomeHistory kept with the bid
Your team decides. ClearRFP prepares.
Legal, financial, operational, and proposal calls stay with your people. ClearRFP gets them ready — nothing more.
- Key findings keep source references, so you can check them before acting.
- You confirm, override, and sign off. Nothing is auto-submitted.
- Legal, pricing, and bid decisions stay with your team.
ClearRFP is not legal advice and never submits proposals on your behalf.
Early access for teams that bid
Pricing and usage limits are set for each team after a walkthrough.
Recommended
Pro
For active bidders who want company-specific analysis.
- Everything in Starter, plus:
- Company context and fit analysis
- Capability and reference match
- Financial fit review
- Go/No-Go memo with rationale
Early access — talk to us
Book a live walkthroughTeam
For teams sharing bids with higher usage limits.
- Everything in Pro, plus:
- Shared projects and collaboration
- Higher usage limits
- Historical bid analytics (win/loss)
- Priority support
Early access — talk to us
Book a live walkthroughCommon questions
No. ClearRFP assists the review but is not legal advice. The final legal review stays with your team or your counsel.
Never. ClearRFP prepares and checks the response, then records the release and the evidence. Sending it stays a human action.
PDF, DOCX, XLSX, and CSV. Scanned pages are covered by an OCR fallback that reads text from images.
Export the decision package and its tables to DOCX and XLSX.
It is a structured recommendation built from compliance, risk, company fit, and pricing evidence. Your team still owns the decision.
Bring your next RFP
From a messy packet to a checked, provable submission.
Review inputs
PDF, DOCX, XLSX, CSV
Decision package
DOCX + XLSX exports
Human control
Review, override, comment